Archive for September 2013

Sweet 16 Venues and Choosing The Right One

sweet 16 venues on long island

Sweet 16 venues on Long Island vary based on the cost, layout and overall atmosphere that they will give your Sweet 16 party. Super Sweet Sixteens specializes in providing complete party packages including your Sweet 16 DJ, lighting, photography, invitations and more. Since we specialize in Long Island Sweet Sixteens parties, over the years we have worked in virtually all of the Sweet 16 venues on Long Island and the surrounding areas. We have been able to evaluate the good and bad aspects of each Long Island event venue which is very beneficial for our clients. There are many attributes that can cause your Sweet 16 party to be exactly like you envision or not. Things you may not consider or think are important can actually drastically change the feel and atmosphere of your party.

We Help Choose Your Sweet 16 Venue

Our clients come to us for our Sweet 16 DJ services and other cool stuff we do at our events. Many times families contact us before they have a location for their Sweet Sixteen and we can help them find the perfect Sweet 16 venue. Many people choose a Sweet 16 location based on the food or how fancy the place looks. For some Sweet 16 parties that is fine, for others it is not. What we have found from our extensive experience planning and throwing Sweet 16 parties is that kids want a nightclub atmosphere, not a fancy place with all the lights turned on all night. Renting a nightclub is a definite option but the cost is super high and most times the vibe inside is not that of a real nightclub.

Long Island Sweet 16 Venues

Super Sweet Sixteens specializes in transforming plain rooms into awesome nightclubs for our Sweet Sixteen parties on Long Island. We are familiar with all the Sweet 16 venues on Long Island as well as which ones allow the use of a fog machine, allow all the lights to be turned off as well as allow people to dance and be in control of the structure of their party. In general, we have found the more fancy a Sweet 16 venue, the stricter and less fun the parties are. We really do recommend getting a plain room like a Knights of Columbus or VFW hall and letting us transform the place into a nightclub for your party. There are nice and not-nice looking Sweet 16 venues available for your event, the key is to see the potential for an nightclub inside rather than the look of the place without us transforming the room. By choosing a plain room you will pay less and then your money will go toward our services which will make the location awesome for your Sweet 16.

sweet 16 venues on long island

Choosing a Sweet 16 venue on Long Island can be confusing. We specialize in working on Sweet 16 parties and help our clients find the best Sweet 16 venues. We have relationships with awesome Sweet 16 party places. Call us at 516-547-0965 to learn about Sweet 16 venues we work with.

Creating The Ideal Sweet 16 Venue

If you are planning a Sweet 16 party and need a venue or DJ services, Super Sweet Sixteens only works on the best Sweet 16 parties and our young staff has 10 years of Sweet 16 and nightclub party experience. Check out our website to see all the photos and videos of Sweet 16 venues that we have transformed into Sweet 16 party nightclubs.

Sweet 16 Planner

Image representing Sweet 16 planner checklist

A Sweet 16 planner can maximize the fun and minimize the stress of planning a celebration of young adult life. Especially in Long Island, NY, bigger and more formal events are the norm. For most, turning Sweet Sixteen is an important part of teenage-dom and the event ranks right up there with the wedding. A wedding planner is essential to ensure all the important details are handled and that the celebrants and their families and friends can relax and enjoy the experience. It is the same with planning a Sweet 16 party. If you are trying to do it yourself, we have shared some party planning tips below including a detailed Sweet 16 party checklist.

Sweet 16 Planner Checklist

Before printing off our comprehensive, detailed Sweet 16 party planner checklist, read through the high-level planning guide below. The key to reducing stress, other than hiring a party planner, is to start early, months before you think you need to.

Pre-planning: 10-12 months before the party

Planning an elaborate Sweet 16 definitely requires this much pre-planning. If your party is to be smaller and simpler, then you can probably reduce the timeline by 3 months.

Pick a date remembering that it does not have to be on the exact day or week of the birthday, especially when holidays, school events, and other celebrations may interfere. You want to pick a date when the most and most important people can attend.

Talk about who will be attending and the style of party. While some want a small, intimate party with just close friends and family, some will want a big, elaborate “coming out” event. This is where the budget can be made or broken. If something very special and formal is desired, but you have a small budget, you will only be able to accommodate a few guests. But if a simple theme with fewer details is preferred, more people can be invited.

Choose a venue that fits your budget, expected number of guests, and planned theme. Note that if you plan to rent many theme decorations, sometimes picking a very plain catering hall or banquet room is the best choice. Let the rentals build the fantasy of the party theme. Remember to consider alternatives like your yard, a park (consider the weather), or a community center.

Detailed Planning: 6-10 Months

Especially if you are planning a big event, consider sending save-the-dates notices. Using a postcard or magnet helps people remember to well, save the date!

Finalize a theme. This is often the most important part to the honoree. While selecting a theme talk about the ways that the theme will be created and provide your teen guidance on what fits in the budget.

Order themed Sweet 16 invitations well in advance so you have plenty of time to address them. It is advisable to do so, once you finalize the date, venue, and guest list (or at least number of guests).

Talk with caterers, bakers, florists, DJs, party rentals, and other suppliers to begin finalizing contracts. This is where a party planner can really help to ensure your contracts provide what you want and everything is coordinated.

Executing the Plan: 1-4 months before the party

This is the time when all the dreaming starts becoming reality. The more details and the more custom your party supplies are, the sooner you need to get started. This is when you start calling family and friends for help as delegation is the key to ensure it all gets done.

Select the dress. It can take months to get a custom dress finished and even weeks if multiple fittings are needed for an off-the-rack purchase. So be sure to give plenty of time for shopping and decision-making.

Finalize entertainment. A Sweet 16 party will not only include a program that honors the birthday girl or boy, but will also include enjoyment for all the guests. Consider all the types of guests coming. Most teens love music so hire a DJ to play popular music and keep the party going. If you have many older family members, keep in mind setting up a quieter place to sit and visit to take a break from the dance floor. Provide casino games or a photo booth to ensure guests get involved and ensure wallflowers have something to do.

Purchase or make party favors. If you purchase something custom, you will need lead time for them to arrive in time for the party. If you make the favors, you will need both time and help. Make it fun and memorable like Sweet 16 candy jars, themed koozies, or even themed ties and scarves.

Finish all projects like video montages, music selection for ceremonies, centerpieces, Sweet 16 candle holders, sign in boards, etc.

Counting Down: The Last Month

Mail the invitations!

Confirm all dates and details with suppliers. Double check the checklist to ensure it all got done.

Talk with anyone participating in a special part of a ceremony or toast to be sure that they have all the information they need.

Make a list of everything you and your recruited helpers will need to do the last week and the day of the party.

Get everything in one place. Separate what goes to the venue, everyone’s attire, and things you will take to the event like your camera so that you don’t have to spend time looking for things when you need them.

Day of the Event

Relax as much as you can and eat well. Try to stay on time for all hair and makeup appointments, photography appointment, and the party itself!

Have a great time!

Party’s Over

But the memories live on! Share pics online especially for those who could not make it but are wanting to be a part of the celebration.

Pay your suppliers on time. Ensure your teen writes the thank you notes in a timely fashion.

Start planning for graduation and college. ;-)

Party Planning Experiences

What are your party planning experiences? What can you add to the list? Share them below! If you find you need help with any aspect of planning a party, feel free to call the Sweet 16 planner specialists at Super Sweet Sixteens!